The Executive has initiated the urgent processing of a new Royal Decree that will require all companies to keep a daily record of working hours exclusively by digital means, with new requirements for traceability, accessibility and control by workers, the inspection and the unions.
One of the main new features is the mandatory use of digital means for daily work recordThe system must be objective, reliable and accessibleand guarantee the traceability of any modificationIn other words, manual or imprecise timekeeping will not suffice: the new model seeks to guarantee transparency and control over effective working time.
The system must include as minimum:
- Worker identification and type of work schedule.
- Exact entry, exit and break times.
- Work modality (in-person or remote).
- Nature of the hours worked (ordinary, overtime…).
- Waiting times, availability and digital disconnection.
- Conciliation measures applied.
- Total daily and monthly hours worked.
- Record of the authorship of the modifications and their traceability.
Another notable new feature is that Workers will be able to access and download their work schedule record at any timeand will receive a summary along with their monthly payslip. In addition, legal representatives and unions will have access to this information—respecting data protection regulations—and The Labor Inspectorate will be able to consult the records remotely, without needing to travel.
Once the final text is approved, the standard It will come into force 20 days after its publication in the BOE (Official State Gazette).Therefore, companies are advised to review their current timekeeping systems as soon as possible and begin adapting to the new digital requirements.
From our consultancy, we are available to all companies to help in the implementation of these changes and ensure their compliance with the new regulations.
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